HR Coordinator

Role Purpose

The HR Coordinator provides dedicated operational support to the HR Director and serves as a critical execution partner for Project Vanguard. The role combines core HR coordination with talent operations, workforce planning support, requisition tracking, stakeholder follow-up, data integrity, and administrative execution across the hiring lifecycle.

Working closely with HR leaders, Talent Acquisition, recruiters, hiring managers, HR Service Delivery, and other partners, this position helps convert workforce plans into disciplined action. The coordinator creates visibility to priorities and progress, follows through on open items, and helps remove administrative or process-related barriers so critical technical hiring can move with greater speed, consistency, and accuracy.

Key Responsibilities

Talent Operations

• Maintain workforce plans, hiring priorities, requisition trackers, and staffing updates for the assigned business area.
• Monitor open requisitions, hiring progress, key milestones, aging items, and required follow-up.
• Coordinate requisition creation, approvals, postings, interview logistics, and other hiring activities.
• Prepare concise staffing reports, meeting materials, action logs, and leadership updates.
• Follow up with HR, Talent Acquisition, recruiters, and hiring managers to resolve administrative or process delays.
• Support evergreen requisitions, hiring events, and other accelerated staffing activities.

HR Operations & Data Support

• Coordinate onboarding, HRIS transactions, employee data changes, and required documentation.
• Maintain accurate information across HR systems, Applicant Tracking Systems, trackers, and reports.
• Run standard reports, reconcile data, and communicate issues or exceptions to the appropriate owner.
• Support cyclical HR processes and other operational needs for the assigned organization.
• Handle employee, organizational, and candidate information with confidentiality.

Coordination & Process Improvement

• Coordinate communication and handoffs across HR, Talent Acquisition, hiring managers, and HR service teams.
• Maintain standard templates, checklists, and documentation to support consistent execution.
• Identify opportunities to simplify processes, improve visibility, and reduce administrative delays.

Experiences/Education - Required

• 3+ years of experience in HR, Talent Acquisition, workforce planning, project coordination, administration, or a related field.
• Strong organization, attention to detail, follow-through, and ability to manage multiple priorities.
• Experience maintaining trackers, reports, documentation, and business processes.
• Strong written and verbal communication skills and ability to work across multiple stakeholder groups.
• Proficiency in Microsoft Office, particularly Excel, PowerPoint, Outlook, and Teams.
• Experience with HR systems, Applicant Tracking Systems, or reporting tools.
• Ability to handle confidential information with discretion.

Experiences/Education - Desired

• Experience supporting high-volume or technical hiring, requisition management, onboarding, or workforce planning.
• Experience with SAP SuccessFactors or comparable HR and recruiting systems.
• Bachelor's degree in Human Resources, Business, or a related field and/or relevant HR certification.