Administrative Assistant, Manufacturing & Division Engineering

Role Purpose

This role provides comprehensive administrative support to Corning Environmental Technologies manufacturing and engineering leadership team, ensuring efficient operations and coordination across multiple functions. The Administrative Assistant will manage key processes such as calendaring, travel arrangements, expense reporting, meeting logistics, and document management, supporting leaders and teams in achieving business objectives.

Key Responsibilities

• Manage complex calendars for DMM, DEM, and their leadership team level, including scheduling meetings, recurring reviews, team gatherings, and special events.
• Coordinate annual and monthly meeting schedules, update attendees, and adjust timing as needed.
• Coordinate, schedule and support global plant & regional reviews, partnership meetings, staff meetings, and quarterly reviews,
• Arrange domestic and international travel for team members, including booking flights, hotels, and car rentals through approved systems.
• Prepare and submit expense reports for department leaders using finance platforms.
• Maintain travel documentation and support compliance with company travel policies.
• Maintain and update team files, organizational charts, and SharePoint access lists.
• Support onboarding processes by preparing documentation and updating team lists.
• Assist with requisitions, purchase orders, and invoice approvals using company systems.
• Serve as a backup for other administrative teams as needed.
• Process service requests, work orders, furniture, and IT requests.
• Coordinate visitor management and support compliance with safety and audit 

Experiences/Education - Required

• At least 2 years of administrative experience supporting Sr. level business or function leaders
• Associate’s or Bachelor’s degree in relevant field, or equivalent experience.
• Demonstrated expertise with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with calendaring, travel booking, expense reporting, and document management systems.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities independently.

Experiences/Education - Desired

• Excellent interpersonal and communication skills for interaction across all levels of the organization.
• Ability to operate with a high degree of confidentiality and discretion.
• Service-oriented mindset with a focus on process improvement.
• Experience with SharePoint, Concur, and PeopleSoft or similar enterprise platforms.