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Administrative Assistant

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Date: Sep 15, 2022

Location: Corning, NY, US, 14831

Company: Corning

Requisition Number: 56997


Corning is one of the world’s leading innovators in materials science. For more than 160 years, Corning has applied its unparalleled expertise in specialty glass, ceramics, and optical physics to develop products that have created new industries and transformed people’s lives.

Corning succeeds through sustained investment in R&D, a unique combination of material and process innovation, and close collaboration with customers to solve tough technology challenges.

The Global Supply Management (GSM) Function is recognized as a critical function for business success.  It delivers the training, tools and opportunities needed to create innovative solutions for the function & the corporation.  GSM has leading edge, effective processes to anticipate and exceed customer requirements.


Scope of Position:

Take the next major leap in your Corning career with Global Supply Management (GSM). Global Supply Management (GSM) plays an important role supporting Corning’s overall success. GSM’s vision is to be a world-class Global Supply Management organization that delivers breakthrough competitive advantage to Corning. To achieve this vision, GSM is focus is three fold: assure supply and mitigate risk; deliver business value at lowest total cost; and optimize functional and business efficiency and effectiveness. Currently, GSM is seeking an experienced Administrative Assistant. The ideal candidate will perform advanced and diversified administrative duties which require a broad and comprehensive knowledge of Company policy and procedures, as well as, handle confidential matters. He/she will structure and organize activities of the Director and staff to facilitate the efficient operation of the department.


Day to Day Responsibilities:

  • Handling domestic/international travel, calendar, correspondence, and other scheduled communication for the Director and his staff.
  • Coordinating and supporting leadership team meetings and projects including executive and extended leadership meetings.
  • Planning and coordinating domestic and international flights, local travel, hotels, and related arrangements including visas and meals
  • Supporting other GSM Executive Leadership Team (ELT) members as necessary in relationship to special projects and back up support for the function
  • Other Administrative Assistants
  • Prepares and submits expense reports as needed
  • Telephone coverage
  • Create and prepare presentations, graphs and reports as needed in advance of trips and / or meetings
  • Creates, prepares and controls highly proprietary / restricted / confidential documents


Travel Requirements:

  • Limited to none


Hours of work/work schedule/flex-time:

  • Normal 8:00 - 5:00 hours with some flexibility


Required Education:

  • Associates degree in business related area or equivalent work experience


Required Years and Area of Experience:

  • 7 - 10 years as an Administrative Assistant
  • Prior experience supporting senior level managers
  • Computer/software and extensive knowledge and experience with Excel, Word and Power Point


Required Skills:

  • Proactive, demonstrates ability to take the lead and influence the outcome
  • Self-starter with the ability to work effectively and efficiently with minimal supervision
  • Forward thinking
  • Ability to make confident and independent decisions and reprioritize when necessary and appropriate
  • Has the ability to multi-task with multiple / competing priorities / urgent requirements
  • Extensive experience in travel arrangements (both domestic and international); as well as calendar and event management
  • Exceptional oral and written communications communication skills
  • Strong computer skills (Microsoft Power Point, Word, Excel & Microsoft Office)
  • Follow up
  • Attention to details
  • Strong Organization skills
  • Enjoys a challenging atmosphere
  • Positive attitude
  • Works well within all levels of the organization
  • Individual performer and a team player
  • Flexible and adaptable
  • Knowledge of company operations, policies and procedures


Desired Skills:

  • Experience with AMEX, Concur
  • Experience with Microsoft Net Meeting and AT&T Web Meeting
  • Experience with AT&T Webex and Live Meeting products, as well as experiencing booking audio and net conferencing calls with AT&T
  • Experience ordering supplies through eProcurement
  • Experience inputting purchase orders in the People Soft system
  • Experience with file sharing and collaborating software (Box)
  • Experience with Microsoft Office (Excel, Word, PowerPoint)


This position does not support immigration sponsorship.


We prohibit discrimination on the basis of race, color, gender, age, religion, national origin, sexual orientation, gender identity or expression, disability, veteran status or any other legally protected status.


We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Nearest Major Market: Corning