Corporate Events Coordinator

Role Purpose

Corporate Events is a team of experienced professionals dedicated to delivering best-in-class events that align with the company’s key initiatives and corporate calendar. Through strategic project management and a solutions-focused approach to customer service, the team ensures exceptional event experiences.

The Corporate Events Coordinator will primarily manage travel logistics and support team members in executing high-profile company events across various formats, including virtual, hybrid, and in-person. The coordinator will oversee all aspects of travel logistics for corporate events, including managing ground transportation, flight arrangements, hotel accommodations, catering services, and vendor relationships to ensure seamless event execution for executives and participants. As needed, the coordinator may be responsible for designing, planning, executing, and handling post-event follow-up for smaller or lower-profile company events. Special projects may be assigned based on team needs or organizational priorities.

Key Responsibilities

· Coordinate all travel logistics for Corporate Events, including ground transportation, aviation arrangements, and hotel accommodations for attendees and executives.

· Oversee vendor management for event services such as transportation, and accommodations, ensuring seamless and cost-effective event execution.

· Develop and maintain detailed travel itineraries and logistics schedules to ensure all aspects of transportation and accommodations were handled efficiently.

· Uphold strict confidentiality when handling sensitive information related to logistics and events.

· Collaborate with internal teams and external vendors, including Catering, Media Services, IT, Global Security, Corporate Aviation, as well as venues like the Corning Museum of Glass, to deliver exceptional event experiences.

· Assist in coordinating assigned corporate events while adhering to established policies and procedures to ensure customer satisfaction.

· Develop, deploy, and oversee registration tools, onsite applications, and other event-related deliverables.

· Utilize department technology platforms, such as SharePoint, room scheduling tools, and Microsoft Office 365, to support event planning and departmental activities.

· Contribute to department initiatives such as cost savings and metrics programs to promote continuous improvement in process efficiency and effectiveness.

Experiences/Education - Required

· Proven ability to prioritize and manage multiple tasks efficiently.

· Skilled in managing customer expectations and requests with a solutions-oriented approach.

· Excellent interpersonal and communication skills, with the ability to collaborate effectively with diverse teams and all levels of management.

· Demonstrated strength in project management and organizational capabilities.

· Highly focused on delivering exceptional customer service on multiple platforms

Required Years and Area of Experience:

· Minimum of 1+ years of preferred logistics event and travel planning experience

Hours of work/work schedule:

· Monday – Friday, standard business hours.

· May need to support evening or weekend events as needed.

· This is not a remote position.

Experiences/Education - Desired

· Bachelor’s degree preferred  

· M365 Office

· Exceptional organizational skills with strong attention to detail.

· Outstanding written and verbal communication abilities.

· Proven decision-making skills and sound judgment.

· Adaptable and flexible, capable of thriving in a constantly changing environment.

· Demonstrates a high level of integrity and professionalism.

· Committed to always maintaining strict confidentiality.

· Capable of working independently as well as collaboratively within a team.

· Proactive and self-motivated with a high degree of initiative.

· Able to handle stressful situations professionally and consistently meet deadlines.