Executive Assistant

Role Purpose

Provide executive administrative support to VP, Corporate Development.

Key Responsibilities

• Handles details of items that are highly confidential and critical in nature on a daily basis

• Point of contact for outside companies at the executive leadership level

• Makes contact with internal and external executive leadership on matters that are of a sensitive nature to the company

• Management of corporate officer during business hours and after hours when required

• Interface directly with Senior Leadership Team (SLT), Corporate Officers, Board of Directors (occasionally), and their executive assistants

• Manage all aspects of calendar, phone and travel for business and occasionally, personal needs

• Offsite executive meetings/events, recognition, team building

• Manage and process expense reports using Concur

• Proactively directs, collects, and prepares information for use in discussions/meetings for corporate officer, internal and external individuals, customer meetings, as well as materials for high level corporate meetings (internal and external)

• Manage complex travel arrangements (both domestic and international) and proactively stays ahead of changes; including management of all travel documents and management of corporate aircraft requests (business and personal) as required

• Manage and maintain supplies for office

• Initiate and manage purchase order processes and procedures

• Support for all Corporate Development projects (i.e. mergers, acquisitions, JV, etc) 

Experiences/Education - Required

• 5+ years of experience in Administrative Assistant roles 

• Communication Expert: Ability to communicate effectively, both verbally and written, with all levels of the corporation. Strong organizational and administrative skills, attention to detail, focus on error-free work and follow up to ensure tasks are complete 

• Strategic Specialist: Highly motivated, self-starter, detail oriented and anticipates corporate officer’s needs. Strong crisis management, decision making/problem solving skills and balanced judgment while maintaining professional composure and demeanor at all times

• Innovative Leader: Well networked within Corning, leads by example, looks for new ideas and bases decisions on the business needs. Exercises high level of discretion, integrity and confidentiality

• Skilled Manager: Ability to prioritize and handle multiple tasks simultaneously, flexible, works efficiently and effectively in a dynamic high-pressure and fast paced environment with minimal supervision

• Technology Leader: Stays current on trends and is willing to adapt to new technology and processes. Strong computer/technology skills. Knowledge of company operations, policies and procedures and a good understanding of Corning’s businesses

• Professionalism: Presence, maturity, appearance, and strategic mindset are critical to success in this position. Must be accessible, dependable and reliable 

Experiences/Education - Desired

• Associates degree desired

Travel: Occasional domestic and international travel