Executive Assistant

Role Purpose

Provides executive administrative support to Digital & IT Executive Leaders.

Key Responsibilities

• Handles details of items that are highly confidential and critical in nature on a daily basis. 
• Point of contact for outside companies at the executive leadership level. 
• Makes contact with internal and external executive leadership on matters that are of a sensitive nature to the company. 
• Work/Life Balance Flexibility: Management of corporate officer during business hours and after hours when required (business and personal) 
• Interface directly with SLT, Corporate Officers, Board of Directors (occasionally), and their executive assistants. 
• Maintain calendar, phone and travel details. 
• Interface directly with SLT and Corporate Officers and their executive assistants. 
• Manage all aspects of calendar, phone and travel for business and personal needs. 
• Manage all aspects of calendar, phone and travel. 
• Event Planning: Offsite executive meetings/events, recognition, team building. 
• Manage and process expense reports using Concur. 
• Proactively directs, collects, and prepares information for use in discussions/meetings for executives, internal and external individuals, customer meetings, as well as materials for high level corporate meetings (internal and external). 
• Manage complex travel arrangements (both domestic and international) and proactively stays ahead of changes; including management of all travel documents and management of corporate aircraft requests (business and personal) as required. 
• Manage and maintain supplies for office. 
• Initiate and manage purchase order processes and procedures. 
• Provide administrative back up to Sr. Level Management. 

Experiences/Education - Required

• Communication Expert: Ability to communicate effectively, both verbally and written, with all levels of the corporation.  Strong organizational and administrative skills, attention to detail, focus on error-free work, and follow-up to ensure tasks are complete. 
• Strategic Specialist:   Highly motivated, self-starter, detail-oriented and anticipates corporate officer’s needs.   Strong crisis management, decision making/problem solving skills and balanced judgment while maintaining professional composure and demeanor at all times. 
• Innovative Leader: Well networked within Corning, leads by example, looks for new ideas and bases decisions on the business needs.  Exercises a high level of discretion, integrity, and confidentiality. 
• Skilled Manager: Ability to prioritize and handle multiple tasks simultaneously, flexible, works efficiently and effectively in a dynamic high-pressure and fast-paced environment with minimal supervision. 
• Technology Leader: Stays current on trends and is willing to adapt to new technology and processes.   Strong computer/technology skills. Knowledge of company operations, policies and procedures and a good understanding of Corning’s businesses. 
• Professionalism: Presence, maturity, appearance, and strategic mindset are critical to success in this position. Must be accessible, dependable and reliable. 
• 5+ years of experience in Administrative Assistant roles. 

Experiences/Education - Desired

• Education: Associates Degree in a related field.