Tradeshow Project Facilitator

Role Purpose

Results-driven position with project management responsibility to plan and execute small to medium scale tradeshows, as well as support for internal events. Position will work with department manager and team members, as well as internal customers, staff groups, and external vendors. Support projects, as assigned.

Key Responsibilities

· Plan and execute small-to-medium scale tradeshows, while adhering to established policies and processes to meet customer requirements.

· Responsible for overall planning, shipping, on-site execution, budget tracking, and post-show follow up, as well as contingency and risk assessment planning.

· Construct/assemble tradeshow booths from modular properties for pre-show walkthroughs and when on-site. Ability to supervise others to do so, in accordance with local labor laws while on show site if necessary.

· Support internal events and setups.

· Be a key contributor for internal projects of varying complexities.

· Contribute to department time tracking and metrics program to drive continuous improvement in process efficiency and effectiveness.

· Utilize the Exhibit Force platform for inventory management when utilizing property for show use.

· Support team members when necessary.

· Develop professional working relationships with team, customer base and vendors.

· Leverage department technology platforms (i.e. SharePoint, MSFT Teams, FORMS, OneDrive), for tradeshow and department assignments.

· Identify and implement improvement opportunities.

Experiences/Education - Required

· Bachelor’s Degree or Associates Degree with 2+ years of relevant experience

· Effective project management skills with attention to detail

· Excellent computer skills with focus on Microsoft 365. Ability to quickly learn other platforms

· Prioritize and manage multiple projects and tasks concurrently, while meeting deadlines

· Professionally handle stressful situations

· Manage customers’ expectations and requests; be solutions oriented

· High level of integrity and confidentiality

· Execute as a high-performance individual contributor, while also being a team player

· Interact professionally with varying levels leadership

· Ability to stand / be on feet for extended periods of time

· Lift up to 50 lbs and operate basic hand tools

Work / Travel Requirements  

· 8am – 5pm, M-F, when not onsite for a tradeshow. Extended workdays, weekends and holidays may be required

· Candidate to be located in Corning, NY area or within an hour driving distance

· Candidate will work daily from the Tradeshow location in Big Flats, NY, limited hybrid schedule can be discussed after 6 months

· Must have a valid driver’s license and ability to operate a vehicle

· Domestic travel, amount determined by event calendar; expect travel for 1-4 tradeshows per year that average 4-7 consecutive days per show

Experiences/Education - Desired

· Tradeshow or event planning experience preferred

· Customer focused

· Adapt to constant change, be flexible

· Strong interpersonal skills

· Effective written and verbal communication skills