Admin Officer

Purpose of Position

Be responsible for coordinating and executing administrative support for visitors reception, plant administrative operations to ensure smooth plant administration and continuous improvement of internal service quality and employee experience.

Day to Day Responsibility

•    Visitors reception and coordination
-    Be responsible for visitors reception and coordination, including but not limited to divisional, regional, global level or other high-level visitors.
-    Plan and coordinate visit agendas, meetings, plant tours, meals, transportation, and other related arrangements based on visit purpose.
-    Work closely with relevant departments to ensure thorough pre-visit preparation, on-site support, and post-visit follow-up for a smooth and efficient reception process.
-    Respond flexibly to schedule changes or unexpected issues during visits and coordinate timely solutions.
•    Plant Administrative Jobs
-    Take charge of plant daily administrative operations to ensure smooth administrative services.
-    Be responsible for the requisition, procurement, distribution, and daily management of office supplies, administrative materials, and related resources.
-    Support the administration and maintenance of office areas, meeting rooms, and reception areas to ensure cleanliness, functionality, and proper readiness for use.
-    Support continuous improvement of administrative processes to enhance efficiency and service quality.
-    On-site monitor and management on canteen, security, cleaners, etc. to ensure high quality.
•    Employee Activities
-    Organize or lead employee activities, including but not limited to festive events, team building activities, employee morale activities, etc.
-    Support in planning and implementing culture-building and internal communication initiatives.
-    Coordinate related resources to enhance employee engagement, sense of belonging, and overall employee experience.
-    Provide administrative coordination and on-site support for major plant events, celebrations, and special programs.
•    Other jobs assigned by manager.

Education & Experience

• Bachelor’s degree in Business Administration, Management, or a related field.
• At least 3 years’ admin related working experience in multinational companies.

Required Skills. Competencies, or Certification

-    Strong administrative management, meeting coordination, and overall communication skills.
-    Familiar with senior visitor reception processes, meeting arrangements, and business etiquette.
-    Strong planning, execution, and multitasking capabilities, with the ability to work efficiently in a fast-paced environment.
-    Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
-    Fluent in both oral & written English.

Desired Skills
-    Systematic thinking skill