CSS Administrative Assistant

Role Purpose

The Administrative Assistant will provide comprehensive administrative, clerical, and operational support to ensure efficient functioning of our cross-functional delivery center in Monterrey.

Key Responsibilities

• Handles details of items that are routine in nature on a daily basis
• Primary liaison for coordinating and interfacing with other administrative staff located globally.           
• Managing the order of support materials for meetings, conferences, special functions, etc. including the scheduling of rooms and assisting with any required logistics, etc.
• Maintain calendar, phone and travel details
• Gathers information independently using established and well-defined procedures
• Takes initiative to identify and propose remedies to problems to increase efficiency of work flow
• Work/Life Balance Flexibility: Ensure office coverage during normal business hours
• Event Planning: Offsite meetings/events, recognition, team building
• Assist in preparing meetings with employees and external visitors and receive external visitors of the management board
• Coordination and contact with the maintenance in office areas, request for repair and follow-up
• Process expense reports using Concur
• Manage and maintain supplies for office
• Initiate and manage purchase order processes and procedures
• Provide administrative back up support within organization
• Supports new employees on-boarding process and collaboration with support functions.
• Partners with HR to maintain office policies as necessary

Experiences/Education - Required

• Associates / high school degree desired
• 2 years of experience in Administrative Assistant roles
• Ability to communicate effectively, both verbally and written in both English and Spanish with all levels of the corporation.
• Strong organizational and administrative skills, attention to detail, focus on error-free work and follow up to ensure tasks are complete
• Motivated, self-starter, and detail oriented
• Ability to work independently and seek assistance as needed
• Maintain professional composure and demeanor at all times
• Ability to grow network within Corning  
• Ability to work within a team in a fast-paced environment
• Frequently contacts sources outside own organization (within Corning) to obtain or provide information to accomplish a given task
• Uses discretion to direct workflow in accordance with general supervisory guidance
• Ability to prioritize and handle multiple tasks simultaneously
• Stays current on trends and is willing to adapt to new technology and processes  
• Solid computer/technology skills
• Professional presence, maturity, and appearance
• Sensitivity to confidential matters.
• Must be accessible, dependable and reliable

Business/Plant Specific Roles, Responsibility & Skills

• Global Team Player
• Provide Onboarding support to organization.
• Proactive and big picture mindset
• Experience with AMEX, Concur
• Experience with Microsoft Teams Meetings
• Experience ordering supplies through eProcurement systems
• Experience with file sharing and collaborating software (Sharepoint)
• Experience with Microsoft Office (Excel, Word, PowerPoint and Teams), EMS, WPS Tickets and IT New Workforce Tickets.

Travel:

As needed