Executive Assistant

Roles & Responsibilities:

•    Manage all aspects of calendar for business needs
•    Manage complex travel arrangements (both domestic and international) and proactively stay ahead of changes, including but not limited to management of all travel documents, schedules, and corporate aircraft arrangements 
•    Interface directly with Senior Leadership Team, Corporate Officers, Board of Directors (occasionally), and their executive assistants
•    Manage business contacts - maintain and update contacts database regularly
•    Lead the planning and the execution of (offsite) executive meetings, VIP visits/events, team buildings, etc
•    Handle items that are highly confidential and critical in nature 
•    Collaborate with global teams on daily basis

Required capabilities:

•    Cross-cultural, cross-regional communication skills: English proficiency, ability to communicate effectively, both verbally and written, with all levels of the corporation, across geographies
•    Professionalism: highly responsive, reliable, and mature; able to deliver error-free execution on timely basis, exercise highest level of discretion, integrity and confidentiality
•    Strong organizational and administrative skills: attention to details; ability to prioritize and handle multiple tasks simultaneously, and work effectively in a fast-paced environment with minimal supervision
•    Strategic thinking and problem-solving skills: ability to think thoroughly and strategically, anticipating corporate officer’s needs; strong decision making/problem solving skills dealing with ad-hoc issues
•    Cultural fit: Highly motivated self-starter, collaborative team-player, fast learner

Required Education:

Associates degree or above

Nice-to-have capabilities/experience:

•    10+ years of experience in Executive Assistant roles in multinational companies
•    Overseas experience – academic or professional