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Government Affairs Office Administrator

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Date: Sep 23, 2022

Location: Washington, DC, US, 20004

Company: Corning

Requisition Number: 58268

 

Corning is vital to progress – in the industries we help shape and in the world we share.

We invent life-changing technologies using materials science. Our scientific and manufacturing expertise, boundless curiosity, and commitment to purposeful invention place us at the center of the way the world interacts, works, learns, and lives.

Our sustained investment in research, development, and invention means we’re always ready to solve the toughest challenges alongside our customers. 

Corning’s businesses are ever evolving to best serve our customers, industries, and consumers. Today, we accelerate and transform life sciences, mobile consumer electronics, optical communications, display, and automotive markets. We are changing the world with: 

•    Trusted products that accelerate drug discovery, development, and delivery to save lives
•    Damage-resistant cover glass to enhance the devices that keep us connected
•    Optical fiber, wireless technologies, and connectivity solutions to carry information and ideas at the speed of life
•    Precision glass for advanced displays to deliver richer experiences 
•    Auto glass and ceramics to drive cleaner, safer, and smarter transportation 

Scope of Position:

The Office Administrator, Global Government Affairs (GA) will work effectively with the Chief of Staff to manage day-to-day office operations, with a focus on processes and procedure-based Government Affairs priorities.

 

Day to Day Responsibilities:

 

OFFICE MANAGEMENT

• Coordinate and oversee office operations to ensure that the office operates efficiently and an orderly office environment is maintained

o Manage facilities-related local service contracts

o Manage office supplies and inventory and place orders as necessary

o Ensure all office equipment and spaces are in working order; coordinate service calls

• Lead coordination of office space allocation to ensure adequate space and suite access is available for employees, consultants, and visitors including o Conference room reservations

o Coordinate with EA to accommodate building, suite access, and office space for guests

o Maintain GA team calendar - noting guests, staff absence, or staff travel

• Lead coordination of office-wide events, including provide logistical and administrative event support, such as invitations/RSVP, catering, facilities management, set up, etc….

• Serve as the primary onsite liaison with building management

o Champion safety and compliance in the Washington, DC office.

o Manage and track work orders for building repairs and maintenance

o Staff parking

• Serve as primary liaison with Corning IT and assist staff with on-site IT needs, including maintenance of SharePoint files

• Other duties as required or assigned.

 

ADMINISTRATIVE SUPPORT

• Provide administrative support to GA executives including basic research, document formatting, calendaring group meetings, all aspects of meeting logistics, travel arrangements, and expense reports. Assist with other staff administrative issues, such as scheduling group meetings across time zones or event preparation

• In the absence of the EA, provide administrative support to VP Global Government Affairs

• Prepare for new hire onboarding, including space planning, IT, scheduling, and initial meetings

• In coordination with Federal Affairs staff, maintain and prepare documentations for quarterly Lobbying Disclosure Act for LD-2 filings

 

BUDGET

• Collaborate closely with Chief of Staff to manage and track the office budget. Prepare or assist with preparation of reports, budgets, and financial statements, including Corning GreenBook, BlackBook, and related budget adjustments o Process invoices and expenses in a timely manner; efficiently identify and resolve problems that arise

o Track expenses against budget and provide information for annual budget process as needed

o Generate purchase orders and lead procurement processes for new and existing suppliers o Identify ways to control costs and generate savings in purchased and contracted services

• Maintain organized electronic files for GA division budget, expense tracking, and contracts

 

Travel Requirements: • None

Hours of work/work schedule/flex-time: • Monday – Friday 8:30 am – 5:30 pm

 

Required Education:

• Associate degree in business administration

 

Required Years and Area of Experience:

• 5 years of general administrative support and office management

 

Required Skills:

• Proficient in all Microsoft applications, especially Outlook, Word, PowerPoint and SharePoint, and Excel

• Exceptional level of attention to detail and organization

• Solid written and verbal communications skills

• Ability to anticipate and resolve issues efficiently

 

Desired Experience / Qualifications / Skills:

• Demonstrated project management skills

• Ability to manage competing priorities

• Sound judgement and discretion; elevates challenges when necessary and focuses on solutions

 

Soft Skills:

• Exceptional attention to detail

• Collaborative and team oriented; Solutions focused mindset

• Ability to develop strong internal and external peer working relationships

• Comfortable engaging stakeholders at all levels of an organization

 

We prohibit discrimination on the basis of race, color, gender, age, religion, national origin, sexual orientation, gender identity or expression, disability, veteran status or any other legally protected status.

 

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.


Nearest Major Market: Washington DC