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Administrative Assistant

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Date: Jan 7, 2022

Location: Wilmington, NC, US, 28405

Company: Corning

Requisition Number: 49288

 

Corning is one of the world’s leading innovators in materials science. For more than 160 years, Corning has applied its unparalleled expertise in specialty glass, ceramics, and optical physics to develop products that have created new industries and transformed people’s lives.

Corning succeeds through sustained investment in R&D, a unique combination of material and process innovation, and close collaboration with customers to solve tough technology challenges.

Our Optical Communications segment has recently evolved from being a manufacturer of optical fiber and cable, hardware and equipment to being a comprehensive provider of industry-leading optical solutions across the broader communications industry.This segment is classified into two main product groupings – carrier network and enterprise network. The carrier network product group consists primarily of products and solutions for optical-based communications infrastructure for services such as video, data and voice communications. The enterprise network product group consists primarily of optical-based communication networks sold to businesses, governments and individuals for their own use.

 

Scope of Position:

The Administrative Assistant will support 4 OFC Technology Managers and 150 team members in the Wilmington, NC Optical Fiber facility. He/She will actively manage calendars, make travel arrangements, and organize events for the Managers and provide general management of the office area and several conference rooms, including managing seating charts, ensuring offices and systems are available for new hires, and ensuring office supplies are maintained. He/She will provide Back-up support for WL Plant Manager admin as required and will assist the Wilmington plant administrative team with site-wide events.

 

Key Responsibilities:

  • Managing calendars for Managers, including scheduling and modifying meetings
  • Scheduling travel for Managers, including determining suitable domestic & international flight and hotel options.
  • Understanding and assist all team members with the International Visa application process
  • Maintaining seating charts and managing the office set-up logistics for new and departing employees. o Organizing and planning department level events including scheduling employees, securing appropriate conference rooms and external venues, and arranging catering.
  • Maintaining office supplies.

 

Required Experience:

  • High School Diploma or GED Required. Advanced Degree preferred. 
  • 15+ years administrative experience for managerial and individual contributor level employees.
  • Proficient with PC’s and software tools: Outlook, Powerpoint, Word, Excel, BOX, Sharepoint
  • Self starter with excellent prioritization skills
  • Strong verbal and written communication and interpersonal skills.
  • Able to build an extensive network within the Technology and OFC organization.
  • Adapt quickly to changing and high priority requests.

 

Desired Experienced: 

  • Corning Incorporated experience – for familiarity with Corning Specific software applications
  • Experience supporting highly technical individuals and teams.
  • Experience with International travel and Visa applications

 

Soft Skills:

  • Effective Communication –with a diverse team of individuals in all levels of the organization.
  • Decision Quality – Makes good and timely decisions based on data, wisdom, experience, and judgment
  • Problem Solving – Uses established network of individuals and computer systems to solve logistical and system issues for managers and employees. Seeks to learn new systems and tools.
  • Rigor – Develops and uses rigorous process to prioritize and complete requests accurately and timely for a large group of individuals.
  • Strategic Agility – Anticipates issues with the office space and either resolves or communicates to management for resolution.

 

Hours of work:

  • 40 hours
  • Occasional off-hours is needed for emergency travel support or team building/recognition events.

 

Travel Requirements:

  • Less than 5 percent

 

This position does not support immigration.

 

 

We prohibit discrimination on the basis of race, color, gender, age, religion, national origin, sexual orientation, gender identity or expression, disability, veteran status or any other legally protected status.

 

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.


Nearest Major Market: Wilmington