Admin Officer

Purpose of Position

Provides solutions to a variety of technical problems. Contributes to the completion of milestones associated with specific projects. Requires thorough understanding and application of standard theories, concepts, principles, and techniques

Key Responsibilities

•    Visitors reception and coordination
-    Be responsible for visitors reception and coordination, including but not limited to divisional, regional, global level or other high-level visitors.
-    Plan and coordinate visit agendas, meetings, plant tours, meals, transportation, and other related arrangements based on visit purpose.
-    Work closely with relevant departments to ensure thorough pre-visit preparation, on-site support, and post-visit follow-up for a smooth and efficient reception process.
-    Respond flexibly to schedule changes or unexpected issues during visits and coordinate timely solutions.
•    Secretary Support for Plant Manager
-    Work as secretary support to the Plant Manager by assisting with calendar management, meeting scheduling, travel coordination, and other related administrative support.
-    Support the organization of internal and external meetings involving the Plant Manager, including meeting invitations, document preparation, logistics arrangement, and follow-up actions.
•    Plant Administrative Jobs
-    Take charge of part of plant administrative operations to ensure smooth administrative services.
-    Be responsible for the requisition, procurement, distribution, and daily management of office supplies, administrative materials, and related resources.
-    Support the administration and maintenance of office areas, meeting rooms, and reception areas to ensure cleanliness, functionality, and proper readiness for use.
-    Support continuous improvement of administrative processes to enhance efficiency and service quality.
•    Employee Activities and Culture Support
-    Organize or support employee activities, festive events, team building activities, and employee care programs for the plant.
-    Support in planning and implementing culture-building and internal communication initiatives.
-    Coordinate related resources to enhance employee engagement, sense of belonging, and overall employee experience.
-    Provide administrative coordination and on-site support for major plant events, celebrations, and special programs.
•    Other jobs assigned by manager.

Experiences/Education - Required

-    Bachelor’s degree in Business Administration, Management, or a related field.
-    At least 5 years’ customer reception experience in multinational companies
-    Strong administrative management, meeting coordination, and overall communication skills.
-    Familiar with senior visitor reception processes, meeting arrangements, and business etiquette.
-    Strong planning, execution, and multitasking capabilities, with the ability to work efficiently in a fast-paced environment.
-    Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
-    Fluent in both oral & written English.