Administrative Aide

Purpose of the Position:

• Administrative support to Gorilla Taiwan team in Taipei office to ensure the smooth operation in the office
• General admin support to Gorilla Taipei office
• Facilitator and owner for Gorilla Taiwan commercial activities to ensure the effective operation for the team
• Support Taiwan customer events related to public relationship to ensure the key initiatives of customer relationship build up

Day to Day Responsibilities:

1. Administrative support 

• Schedule Management: Maintaining the executive’s agenda, planning appointments, meetings, and conferences.
• Meeting support: Attending meetings, taking minutes, and ensuing follow-up on action items.
• Communications: Handling and prioritizing all incoming and outgoing correspondence, including emails, letters and packages.
• Travel arrangement: Organizing travel plans, including booking flights, accommodation and transportation.
• Document Management: Preparing report, memos, invoices, and financial statements, and ensuring the security of confidential documents.
• Office coordination: Managing office supplies, liaising with vendors and ensure smooth operation of office activities.

2. Gorilla Taiwan commercial activities

• Facilitator of Team building, regular meetings, MBO tracker…etc

3. Customer events

• Facilitator for Annual golf event
• Support annual and/or regular innovation day
• Support customer joint marketing event and activities